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In today’s competitive market, every advantage counts. Fleet management can provide significant savings costs and operational efficiencies for companies that rely upon vehicle fleets.

With the right fleet management system, you can see a return on your investment in a year or less in many cases as the efficiency of your company increases Fleet management refers to the management of a company transportation

Our Fleet Management System (FMS) solution employs functions such as driver/vehicle/goods/cargo profiling, trip profiling, dispatch, vehicle and fuel efficiency, etc. and integrates seamlessly with our client’s ERP. It encompasses a variety of activities, including financing, tracking the travel of vehicles, fuel and speed management, maintenance management and health and safety management for drivers. Our FMS helps companies to perform:

  • Effective planning
  • Track, measure, analyse and optimize the asset’s life and routing in Real Time.
  • Optimize efficiency by reducing fuel and maintenance costs.
  • Reduce risk.
  • Ensure compliance with government regulations

Fleet Strategy

Fleet management strategy should support the organisation’s objectives & service plans and include:


  • Driver License endorsement policy & validity checks.
  • Driver Training Mgmt.Accident Mgmt.
  • Driver Hours Mgmt.
  • GPS Routing, Speeding, Geofencing, etc..

2. Fleet Acquisition

Fleet Acquisition should include:

  • Cost benefit analyses undertaken as part of the business case process.
  • Procurement options and financing


Full life vehicle costs (Total-Cost-of-Ownership, TCO):

  • Lease cost or depreciation
  • Maintenance
  • Fuel/mileage
  • Taxation
  • Licencing
  • Insurance
  • Monthly payment
  • Disposal value
  • Early termination cost, etc..

3.Administration & Maintenance Mgmt

Administration, Preventive Maintenance and Repair. Maintenance should be done with the use of workorders.


It should include:

  • Driver records
  • Vehicle fuel cards
  • Preventive Maintenance schedules
  • Monitoring and managing vehicle down time
  • Vehicle mileage monitoring
  • Tire management
  • Matching up vehicle defects with proof that defects have been rectified
  • Repair invoices and recharges mgmt. supported by service agreements and contracts, etc..

4. Optimization& Risk Mgmt.

Fleet management strategy should support the organisation’s objectives & service plans and include:


  • Driver License endorsement policy & validity checks
  • Driver Training Mgmt.
  • Accident Mgmt.
  • Driver Hours Mgmt.
  • GPS Routing, Speeding, Geofencing, etc..

5. Risk Mgmt. should support:

Fleet management strategy should support the organisation’s objectives & service plans and include:


 Disposition & Re marketing


  • Disposal methods
  • Sale to partners or neighboring organisations
  • Private sale to employees and return to leasing company.
  • Disposal recording, with asset records updated promptly
    Reconditioning, etc..

6. Enterprise Systems Integration

Fleet management strategy should support the organisation’s objectives & service plans and include:


Fleet Mgmt. and Fleet Maintenance Integration with the ERP:

  • Asset Mgmt.
  • Financial/Controlling
  • Materials Mgmt.
  • Procurement Mgmt.
  • Inventory Mgmt.
  • Real Time Fleet Monitoring
  • Real Time Routing Optimization.a

FMS & ERP Integration

FMS integrates seamlessly with our clients’ ERP functions such as accounts, inventory, payroll, invoicing, insurance, asset management, vehicle maintenance, personnel management, etc.

Further, the system has a scope for customization according to client specific needs. It can provide remote control features.

From Operational Control to Financial control you get to Govern and control your business in the most operationally and financial effective and efficient way.

There is practically no limit on how many fleet you can manage with FMS. No matter how big you are, you can work as if ever thing is at arm’s length.

FMS Workflow Automation

Applying technology to workflow is about streamlining and automating processes. Mobile workflow applications extend the capability to do pen and paper tasks via a smartphone, tablet or rugged device. Workflow technology automates to a rather high degree the tasks of trip generation, loading cargo verification via scanning, trip update, operational completion inclusive of ex-van sales, electronic customer signature capture.
The data collected in the background can come from a variety of places: GPS data (location and geo-fencing alerts), engine and vehicle sensors including cargo sensors, flow meters (on tank trucks for instance) and other sensors can then be integrated with back office information such as dispatch, pickup information (including number of pieces, weight, etc.).
Further, workflow applications support/define the fleet maintenance activities of work identification, authorization/prioritization, preventive maintenance and repair services scheduling, work assignment, spare parts management, fault codes, breakdowns, recalls, etc.; can calculate fleet key measurements of reliability, down time and support repair root-cause analysis, etc.
Our FMS automated workflows is a framework for improving visibility and decision-making while measuring outcomes against clear targets (KPIs).

FMS Goals & KPIs

Determining total expenses within a given period is only part of the picture. Maintaining life-to-date vehicle expenses and understanding how expenses change is necessary to determine a vehicle replacement strategy that drives down expenses over time.
Yet tracking vehicle expenses is only one half of the ledger.
The other half is KPI management. Every transaction, whether it is a maintenance or fuel event, needs oversight and often approval from your staff to determine if the expense is appropriate and competitively priced.
Regardless of whether you operate in a local market or across the country, FMS supports the total cost of ownership by providing a local team to develop, implement, and maintain a fleet plan that will achieve both your financial and operational goals.

FMS Capabilities

  • Barcode Label Printing
  • Barcode Scanning
  • Parts Cross Reference
  • Vehicle Parts Reference
  • Tire Tracking
  • GPS Tracking
  • Fuel Tracking
  • Daily Logs /Trips
  • Check In / Check Out
  • Employee Health
  • Employee Safety
  • Unit Conversion
  • Work Orders Invoice
  • Vehicle Expenses
  • Purchase Order
  • PM Calendar
  • PO Calendar
  • Work Order Calendar
  • Licensing and Permits
  • Dashboard
  • Reported Problems

FMS Work Flows – Master Data

  • FMS can be divided into separate sites. Each site can manage a separate
    parts inventory, work orders, purchase orders, vendors, customers, employees, and vehicles list. Service codes and PM Groups are the only globally shared lists in the software.
  • In FMS one can have the full lifecycle of a vendor (create, chain, activate, de-activate, delete).
    Vendors’ data include price-list, parts, re-order formula, warrantee information, etc..
    Original vendor documents can be attached.
  • In FMS one can have the full lifecycle of a customer (create, chain, activate, de-activate, delete).
    Customers data include price lists (parts, labour and services), standard and actual.
    FMS allows for PnL per customer
  • In FMS one can distinguish between employee types (i.e, driver, mechanic, manager, etc..)
    Depending on the profession FMS keeps 360 degrees information (i.e., licenses, certifications, violations, training, hourly wage, calendar, shifts, etc.)
  • In FMS one can define services codes and assign GL accounts, standards hours.
    PM services can be scheduled based on interval dates, meters, etc. FMS allows for reminders based on services characteristics.
    In FMS PM services can be linked to part assemblies, warranties, etc.
  • In FMS one can define types of vehicles and groups, including its characteristics (i.e., acquisition info, plates, axles, warranties, keys, etc..)
    FMS allows for vehicle/parts/tires configuration, cross-reference, barcoding, transfers, POs, inventory, warranties, re-order, etc.)

FMS Work Flows – PM & Trouble Driven

  • Create PM Schedule (list of services)
  • Create PM Calendar & Reminders
  • Track PM Schedules
  • Create Trouble Ticket Notification

Track Workorder

  • In FMS workorders collect info holistically regarding workshop services performance, mechanical hours, cost/hour, part usage details, type of work/repair,, etc.
  • FMS allows integration of WOs with vehicles, employees, vendors, customers and POs.
  • It allows for WO sorting and PnL per WO.


  • Maintenance History/truck/tires
  • Troubles History
  • Daily Logs
  • Documentation
  • Statistics
  • Expenses, parts, etc.
  • Fuel Consumption

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